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AI-assisted Masonic lodge management for Lodge Secretaries. All your member records, ceremonies, dining, and communications — in one desktop app. No cloud. No subscription. No fuss.
FAQ & Knowledge Base files
Lodge Secretary covers the full breadth of lodge administration — from first enquiry to annual returns — in one cohesive desktop application.
Configure your lodge’s name, number, consecration date, logo, meeting schedule, and officer appointments. All information auto-populates throughout documents, reports, and communications.
Comprehensive member records with biographical details, contact information, Masonic progression, offices held, photos, dietary requirements, and status tracking — all searchable and filterable.
Check off members at each meeting in seconds. Automatic attendance percentages, trend analysis, and welfare-concern flags. Generate professional attendance reports for Grand Lodge returns.
Automate degree progression tracking and ceremony coordination. Assign officers, generate ceremony programmes, track candidates through their Masonic journey, and maintain permanent records.
Complete festive board management from RSVP to payment. Three-course menus, seating plans, protocol-compliant place cards, dietary tracking, per-person cost calculation, and member invoicing.
Turn candidate tracking into an automated pipeline. Record enquiries, assign officers, track progress from first contact to initiation ballot, and send timely follow-ups — nothing falls through the cracks.
Generate and manage lodge summonses with auto-populated attendance, ceremony listings, and officer details. Maintain a complete archive of every summons issued.
Create properly formatted meeting minutes automatically — attendance, resolutions, correspondence, and ceremonial records all pulled from your central data. Export as polished PDFs.
Generate and track invoices for subscriptions, dining, and activities. Monitor outstanding balances, send reminders, record payments, and produce financial summaries with full audit trails.
Annual calendar management with optional Google Calendar integration. Plan every meeting, ceremony, LoI, and social event for the year. Export schedules for members or Grand Lodge submissions.
Store your lodge’s constitution, by-laws, standing orders, and amendments with complete revision history. Track proposed changes, voting records, and approval dates in one secure location.
Manage rehearsals, track member attendance, and monitor ritual proficiency levels. Plan ceremony assignments based on demonstrated practice and expertise.
Manage charity, house, membership, and finance committees simultaneously. Generate minutes, track action items, assign responsibilities, and record resolutions.
Record donations, generate tax receipts, process relief applications, manage charitable budgets, and produce Grand Lodge charity returns. Complete, auditable charitable stewardship.
Lodge task management with automated reminders. Create, assign, prioritise, and track administrative tasks, welfare follow-ups, and committee actions. No more forgotten action items.
Generate member directories, attendance analysis, financial summaries, ceremony records, and Grand Lodge returns automatically — from existing data, eliminating duplicate entry entirely.
Connect your lodge WhatsApp group directly within Lodge Secretary. Share announcements, coordinate ceremonies, and foster fellowship without hunting for contact details.
Instant answers to common lodge administration questions. Browse by category, build a custom knowledge base, or ask the built-in AI assistant powered by Google Gemini.
Lodge Secretary is a desktop app. There is no cloud server holding your lodge records. No subscription to cancel, no service to go down, no data to be breached remotely....but it is also set up so you can (optionally) open a Lodge gmail account (i.e. mylodgename1234@gmail.com) and store backups there too!
Lodge Secretary exists because its creator sat in the Secretary’s chair and knew there had to be a better way.
Download and use Lodge Secretary at no cost. If you find it valuable, we ask you to consider a £10 per year standing order to our charity chest. No hidden fees, no feature paywalls, no upsells.
Designed by Bro Nick Lockett of St John’s Wood Lodge No. 4806 — Lodge Secretary, Barrister, Solicitor, and AI engineer. Fully compliant with UGLE regulations and UK Data Protection law.
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7-day-a-week email support. Lodge Secretary is actively developed, with regular updates based on real feedback from Lodge Secretaries in the field. When the software improves, you get the update free.
aairosoftware@gmail.com
Lodge Secretary is updated regularly. All updates are free. Download the latest version above at any time.
Birthday events with automatic Almoner notification emails. Interactive CMAP concept maps. Roles & access-control guide added. OAuth expanded to include Google Gemini AI. Multi-user presence & lockout system.
AES-256-GCM backup encryption with .lskey distribution. OneDrive backup support. Dining Secretary delegation. Treasurer read-only mode. Simple Takeover Key system.
Full UGLE Installation Return and Annual Return with draft/finalise workflow. XLSX export. Google Forms attendance import improved.
Country Member and Town Member fee system. Overseas Joining Fee added.
Support for 25 Masonic orders. Real-time sync between devices. Smart help system throughout.
Complete rewrite for multiple lodges. Dining overhaul with three-course menus, RSVP import, place card PDFs. Auto-update alerts.
Stable release with Gmail API, Firebase read-only access, member management, Lodge of Instruction support. 25 Masonic orders terminology.
Initial public beta: member records, attendance, ceremonies, dining, invoicing, lodge schedule. First macOS and Windows release.
No account needed. No credit card. Just download, install, and start.
Questions? Email aairosoftware@gmail.com · Privacy Policy · Terms of Use
