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AI-assisted Masonic lodge management for Lodge Secretaries. All your member records, ceremonies, dining, and communications — in one desktop app. No cloud. No subscription. No fuss.
FAQ & Knowledge Base files
Lodge Secretary covers the full breadth of lodge administration — from first enquiry to annual returns — in one cohesive desktop application.
Configure your lodge’s name, number, consecration date, logo, meeting schedule, and officer appointments. All information auto-populates throughout documents, reports, and communications.
Comprehensive member records with biographical details, contact information, Masonic progression, offices held, photos, dietary requirements, and status tracking — all searchable and filterable.
Check off members at each meeting in seconds. Automatic attendance percentages, trend analysis, and welfare-concern flags. Generate professional attendance reports for Grand Lodge returns.
Automate degree progression tracking and ceremony coordination. Assign officers, generate ceremony programmes, track candidates through their Masonic journey, and maintain permanent records.
Complete festive board management from RSVP to payment. Three-course menus, seating plans, protocol-compliant place cards, dietary tracking, per-person cost calculation, and member invoicing.
Turn candidate tracking into an automated pipeline. Record enquiries, assign officers, track progress from first contact to initiation ballot, and send timely follow-ups — nothing falls through the cracks.
Generate and manage lodge summonses with auto-populated attendance, ceremony listings, and officer details. Maintain a complete archive of every summons issued.
Create properly formatted meeting minutes automatically — attendance, resolutions, correspondence, and ceremonial records all pulled from your central data. Export as polished PDFs.
Generate and track invoices for subscriptions, dining, and activities. Monitor outstanding balances, send reminders, record payments, and produce financial summaries with full audit trails.
Annual calendar management with optional Google Calendar integration. Plan every meeting, ceremony, LoI, and social event for the year. Export schedules for members or Grand Lodge submissions.
Store your lodge’s constitution, by-laws, standing orders, and amendments with complete revision history. Track proposed changes, voting records, and approval dates in one secure location.
Manage rehearsals, track member attendance, and monitor ritual proficiency levels. Plan ceremony assignments based on demonstrated practice and expertise.
Manage charity, house, membership, and finance committees simultaneously. Generate minutes, track action items, assign responsibilities, and record resolutions.
Record donations, generate tax receipts, process relief applications, manage charitable budgets, and produce Grand Lodge charity returns. Complete, auditable charitable stewardship.
Lodge task management with automated reminders. Create, assign, prioritise, and track administrative tasks, welfare follow-ups, and committee actions. No more forgotten action items.
Generate member directories, attendance analysis, financial summaries, ceremony records, and Grand Lodge returns automatically — from existing data, eliminating duplicate entry entirely.
Connect your lodge WhatsApp group directly within Lodge Secretary. Share announcements, coordinate ceremonies, and foster fellowship without hunting for contact details.
Instant answers to common lodge administration questions. Browse by category, build a custom knowledge base, or ask the built-in AI assistant powered by Google Gemini.
As the Secretary of the Lodge, import your members’ records directly from the UGLE Portal into Lodge Secretary instead of typing them in — ideal when you first set up your lodge.
A future feature: Lodge Secretary will take the details of candidates you have found and recorded in Lodge Enquiries and fill in the first part of Form M for you — after that, everything continues through the Met’s own system.
If Brethren use the free Lodge Passport app, they can choose to send you their record in a locked file that only your lodge can open. Lodge Secretary fills in any gaps and shows any differences for you to decide — keeping your records fully up to date, only with each Brother’s permission.
Give your Treasurer and Assistant Secretary their own copy of Lodge Secretary, protected by their own PIN and kept up to date from your encrypted online backups. The Treasurer can work on Invoicing and Reports (and the Cash Book, if you allow it) and see everything else read-only; the Assistant Secretary can be made Dining Secretary and take over the whole Dining function.
Lodge Secretary is a desktop app. There is no cloud server holding your lodge records. No subscription to cancel, no service to go down, no data to be breached remotely....but it is also set up so you can (optionally) open a Lodge gmail account (i.e. mylodgename1234@gmail.com) and store backups there too!
Lodge Secretary exists because its creator sat in the Secretary’s chair and knew there had to be a better way.
Download and use Lodge Secretary at no cost. If you find it valuable, we ask you to consider a £10 per year standing order to our charity chest. No hidden fees, no feature paywalls, no upsells.
Designed by Bro Nick Lockett of St John’s Wood Lodge No. 4806 — Lodge Secretary, Barrister, Solicitor, and AI engineer. Fully compliant with UGLE regulations and UK Data Protection law.
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7-day-a-week email support. Lodge Secretary is actively developed, with regular updates based on real feedback from Lodge Secretaries in the field. When the software improves, you get the update free.
aairosoftware@gmail.com
Lodge Secretary is updated regularly. All updates are free. Download the latest version above at any time.
Encryption change, google form change, cognito form addition, bank import.
Brethren can send their Masonic Passport (lodgepassport.com) to the Secretary in a locked file using the lodge’s Link Code; Lodge Secretary compares it with his record, fills in blanks and lists any differences for the Secretary to decide. New E-mail Brethren tool sends one personalised e-mail to each Brother you tick. Who’s Dining list lets the Brethren see who is dining and what they are eating. Province is now compulsory in Lodge Details.
Major upgrade — all V2 data and backups carry over automatically. New Summons Creator: tick the agenda items, generate, edit, then send — with cover and officers page, Past Masters, Special Notices, A5 booklet, screen and phone PDFs and a Word version, for the Craft, Royal Arch, Mark and other orders. Summons RSVP by Google Forms with reminders. Grand Lodge Certificate applications filled in from the member record (Met LP&A5 built in, other Provinces by template), including courtesy degrees, with save as draft. “Not Installed” tickbox for officers with an NI marker on the Membership list.
Full Treasurer Cash Book with dashboard, ledger, reconciliation and reports. Bank statement CSV import that matches provisional and dining payments. Dining payment references. Import members directly from the UGLE Portal. Non-Member Officers section. E-Attendance export and import.
Birthday events with automatic Almoner notification emails. Interactive CMAP concept maps. Roles & access-control guide added. OAuth expanded to include Google Gemini AI. Multi-user presence & lockout system.
AES-256-GCM backup encryption with .lskey distribution. OneDrive backup support. Dining Secretary delegation. Treasurer read-only mode. Simple Takeover Key system.
Full UGLE Installation Return and Annual Return with draft/finalise workflow. XLSX export. Google Forms attendance import improved.
Country Member and Town Member fee system. Overseas Joining Fee added.
Support for 25 Masonic orders. Real-time sync between devices. Smart help system throughout.
Complete rewrite for multiple lodges. Dining overhaul with three-course menus, RSVP import, place card PDFs. Auto-update alerts.
Stable release with Gmail API, Firebase read-only access, member management, Lodge of Instruction support. 25 Masonic orders terminology.
Initial public beta: member records, attendance, ceremonies, dining, invoicing, lodge schedule. First macOS and Windows release.
No account needed. No credit card. Just download, install, and start.
Questions? Email aairosoftware@gmail.com · Privacy Policy · Terms of Use
