Making life simple for Freemason Lodge Secretaries
AI facilitated lodge management.
Beta Test software
Download for Free – Use for Free
– just make a donation to our charity chest to get an annual licence and free updates
NEW BETA V2 RELEASED – SEE BELOW
INSTALLING ON A MAC? Click here for the instructions.
Lodge Details
The Lodge Details section serves as the central repository for your lodge’s essential information and identity. Here you can configure your lodge name, number, consecration date, and meeting schedule, along with uploading your lodge logo for use throughout the application. This section manages contact information including meeting location details, website, and social media links. You can record officer appointments, define your lodge’s structure withwarrants and charters, and maintain important dates like installation ceremonies. All information entered here automatically populates throughout Lodge Secretary’s documents, reports, and communications, ensuring consistency and professionalism across all your lodge administration
Membership
The Membership section provides comprehensive member management for your entire lodge. Add, edit, and organize member records with complete biographical information, contact details, Masonic progression history, and emergency contacts. Track each member’s status (Active, Honorary, Resigned, Deceased), offices held, and ceremony participation. Upload member photographs for easy identification. Record dietary requirements, special needs, and personal notes. Generate professional member reports, print membership lists, and manage member categories. Advanced search and filtering help you quickly find specific members. All member data integrates seamlessly throughout Lodge Secretary—automatically populating attendance registers, dining lists, ceremony rosters, and communications, ensuring accurate member management across your lodge administration.
Constitution
The Constitution section maintains your lodge’s governing documents and constitutional records in one secure, accessible location. Store and manage your lodge’s constitution, by-laws, standing orders, and amendments with complete revision history. Track proposed changes, voting records, and approval dates. Upload official documents, warrants, and charters. Record constitutional amendments with ratification details and effective dates. Quick search functionality finds specific rules or clauses instantly. Generate professional constitutional reports for reference or distribution to members. All records are preserved digitally, eliminating lost paperwork and ensuring your lodge’s governance documents remain accurate, up-to-date, and readily available whenever needed for meetings or compliance purposes.
Summons
The Constitution section maintains your lodge’s governing documents and constitutional records in one secure, accessible location. Store and manage your lodge’s constitution, by-laws, standing orders, and amendments with complete revision history. Track proposed changes, voting records, and approval dates. Upload official documents, warrants, and charters. Record constitutional amendments with ratification details and effective dates. Quick search functionality finds specific rules or clauses instantly. Generate professional constitutional reports for reference or distribution to members. All records are preserved digitally, eliminating lost paperwork and ensuring your lodge’s governance documents remain accurate, up-to-date, and readily available whenever needed for meetings or compliance purposes.
Members Attendance
The Members Attendance section automates attendance tracking, eliminating manual registers and calculation errors. Simply check off members present at each meeting—the system automatically calculates attendance percentages, identifies trends, and generates comprehensive reports. Track apologies, guests, and visiting brethren effortlessly. View individual member attendance history instantly, spotting patterns that may indicate welfare concerns. Generate professional attendance reports for Grand Lodge returns or committee reviews. Search and filter by date range, meeting type, or attendance status. Historical data reveals participation trends over months or years. No more spreadsheet formulas or manual counting—Lodge Secretary tracks everything automatically, providing instant insights while saving hours previously spent maintaining attendance records.
Lodge Enquiries
Lodge Enquiries transforms candidate tracking into an automated pipeline management system. Record every enquiry with complete details, contact information, and progression status. Assign proposers, seconders, and investigating officers automatically. Track investigation progress, ballot dates, and admission ceremonies. Set automated follow-up reminders ensuring timely responses and preventing candidates from feeling neglected. Generate professional correspondence at each stage without manual letter writing. Monitor all active enquiries simultaneously, viewing status at a glance. Search historical enquiries by any criteria. Identify bottlenecks in the admission process. What once required manual tracking across multiple notebooks and reminder systems now flows automatically through a structured pipeline, ensuring every candidate receives proper attention while dramatically reducing administrative burden.
Ceremonies
The Ceremonies section automates degree progression tracking and ritual coordination. Schedule ceremonies, assign officers to positions, and track candidates through their Masonic journey automatically. Generate professional ceremony programs, position assignment lists, and rehearsal schedules without manual preparation. Monitor which ceremonies are scheduled, pending, or completed. View complete candidate progression histories showing every degree and ceremony participated in. Create officer assignment cards pulling current officer information automatically. Generate ceremony reports for permanent records. Coordinate multiple ceremonies efficiently. Eliminate manual position lists, forgotten assignments, and ceremony preparation chaos. Automated tracking ensures accurate progression records while intelligent scheduling and position assignment save hours previously spent coordinating each ceremony, maintaining ritual excellence with minimal administrative burden.
Dining
The Dining section automates your complete festive board workflow from invitation through payment. Track member and guest RSVPs systematically, recording dietary requirements and special meal requests. Generate professional dining lists, protocol-compliant seating plans, elegant place cards, and menu cards automatically. Calculate per-person costs, track payments, and produce itemized invoices without spreadsheet formulas. Monitor payment status showing outstanding balances instantly. Ensure dietary accommodations preventing embarrassing oversights. Export guest lists formatted for caterers. Manage multiple dining events effortlessly. Eliminate manual calculations, scattered RSVP tracking, and forgotten dietary requirements. Automated dining management ensures smooth festive boards, proper financial tracking, and complete member satisfaction while saving hours previously spent coordinating meals and chasing payments.
Invoicing
The Invoicing section automates billing for subscriptions, dining, activities, and special events. Generate professional invoices automatically populated with member details, itemized charges, and payment terms. Track payment status showing who’s paid, who owes, and amounts outstanding at a glance. Send invoice reminders automatically for overdue accounts. Record payments and receipts systematically with complete audit trails. Generate financial summaries and aged debt reports. Export invoices as professional PDFs for email or postal distribution. Calculate totals, taxes, and balances automatically preventing calculation errors. No more manual invoice creation or spreadsheet tracking—Lodge Secretary manages complete billing automatically, ensuring accurate invoicing, timely payment collection, and transparent financial records while eliminating hours of tedious bookkeeping.
Committee Meetings
The Committee Meetings section automates managing lodge committee activities and governance meetings. Schedule committee meetings, track attendance, record agendas, and document decisions systematically. Manage multiple committees—charity, house, membership, finance—simultaneously without confusion. Generate professional committee minutes and action item lists automatically. Track task assignments and completion status ensuring accountability. Record committee recommendations and resolutions for presentation to lodge. Monitor committee meeting frequency and member participation. Generate committee activity reports and attendance summaries. Search historical committee records by topic, decision, or date. No more scattered committee notes or forgotten action items—Lodge Secretary manages complete committee administration automatically, ensuring organized governance, tracked accountability, and comprehensive committee documentation while eliminating administrative overhead surrounding committee operations.
Lodge Schedule
The Lodge Schedule section automates annual planning and calendar management with Google Calendar integration. Plan your complete Masonic year—regular meetings, ceremonies, installations, social events, committee meetings—in one centralized calendar. Sync automatically with Google Calendar providing personal calendar access and meeting reminders. Schedule recurring meetings automatically according to your lodge’s meeting pattern. Track which ceremonies occur at which meetings. Generate annual schedule reports and meeting calendars for distribution. Prevent scheduling conflicts through visual calendar overview. Export schedules for member distribution or Grand Lodge submissions. No more manual calendar maintenance or forgotten meeting dates—Lodge Secretary manages your complete Masonic calendar automatically, ensuring organized scheduling, timely member notifications, and seamless personal calendar integration while eliminating scheduling chaos.
Tickets
Tickets systematizes lodge task management through automated tracking and reminder systems. Create task tickets for administrative actions, member welfare follow-ups, building maintenance, pending investigations, or committee assignments. Assign responsibilities, set due dates, establish priority levels, and configure automated reminders. Monitor task completion status—outstanding, in-progress, completed, overdue—comprehensively. Track accountability showing who’s responsible for which tasks. Categorize tickets ensuring organized task management across different lodge functions. Generate completion reports and productivity statistics. Search complete task history revealing patterns and accountability. Transform sticky notes, scattered reminders, and forgotten action items into systematic task management. Ensure nothing gets overlooked, maintain accountability, track completion systematically, and dramatically reduce administrative oversights while providing comprehensive action item visibility for effective lodge management. adipiscing elit eiusmod.
Runs entirely on your own computer with multiple backup options.
🔍 General Security for Lodge Secretary
Lodge Secretary v1.8.0 Architecture:
- Desktop app – runs locally on Mac/Windows – you control it – you can run it air-gapped if you choose.
- IndexedDB – local storage only, local backups -no cloud storage
- No backend server – all data stored locally
- No Operational Cloud dependencies – so no risk of hackers stealing your online data
- No Offline vulnerability – no risk of Cloudfare being down and no access to your data
- Secure Online Read Only (optional) – via Google Secure Servers
Attack Surface:
- ✅ Very low – It’s a desktop app with local storage
- ✅ No cloud services – No Firebase, No Firestore, No Operational Cloud Functions
- ✅ No authentication – No user accounts or tokens
- ✅ No network communication – Except for optional features
- ✅ Optional Local Secure Encryption – Store all your local data and backups encrypted if you choose
Backup & Restore
The Backup & Restore section automates protecting your valuable lodge data through systematic backup management. Create complete data backups with one click, preserving all members, meetings, ceremonies, financial records, and documents. Export encrypted backup files for secure storage on external drives, cloud services, or multiple locations. Restore complete lodge data instantly from any backup point protecting against data loss, computer failure, or accidental deletions. Schedule automated backup reminders preventing data vulnerability. Track backup history showing when backups were created. Test restore capability ensuring backup integrity. No more data loss anxiety or manual backup procedures—Lodge Secretary manages data protection automatically, ensuring complete disaster recovery capability, peace of mind, and business continuity while eliminating fear of losing years of lodge records.
What’s App Integration
WhatsApp integration modernizes lodge communication through instant messaging connectivity. Configure WhatsApp group access directly within Lodge Secretary providing seamless member connection to real-time communications. Share urgent announcements, meeting changes, ceremony coordination, or dining logistics instantly. Foster continuous brotherhood and fellowship through casual conversation between formal gatherings. Bridge communication preference gaps accommodating members favoring instant messaging over email or phone calls. Maintain lodge community engagement through accessible familiar platforms members use daily. Coordinate last-minute arrangements, share photos from events, or facilitate quick discussions effortlessly. Direct integration eliminates searching for contact details or group links. Modern technology enhances traditional fellowship, ensuring timely information sharing, increased member participation, strengthened community bonds, and vibrant lodge engagement through communication channels members already prefer and actively use.
FAQ
The FAQ section provides instant answers and AI-powered assistance for common lodge administration questions. Browse comprehensive frequently asked questions organized by category—membership, ceremonies, dining, financial procedures, governance. Search the knowledge base instantly finding answers without consulting multiple references. Add custom FAQs specific to your lodge’s procedures and traditions. AI Assistant integration provides intelligent answers to unique questions using Google Gemini. Export FAQs for sharing with other lodges or new secretaries. Build institutional knowledge systematically preventing repeated questions. Track which questions members ask frequently. No more searching through paperwork or remembering procedures—Lodge Secretary provides instant, accurate answers automatically, reducing secretary workload while ensuring consistent, correct information for all lodge officers and members seeking guidance.
Reports
Reports transforms data into actionable intelligence through automated comprehensive reporting. Generate member directories, attendance analysis, financial summaries, ceremony records, charity documentation, and Grand Lodge returns automatically. Create professionally formatted reports from existing lodge data eliminating duplicate entry. Print member lists, export statistical analysis, produce audit documentation, and generate compliance reports effortlessly. Filter reports by dates, member categories, activities, or financial periods. Customize report parameters creating precisely targeted documentation. Search data generating ad-hoc reports instantly. What previously required hours of manual data compilation, formatting, and calculation now generates automatically from centralized information. Ensure accurate reporting, simplified regulatory compliance, comprehensive organizational oversight, and data-driven decision-making while dramatically reducing report preparation time, allowing focus on analysis rather than data gathering.
🔍 General Security for Lodge Secretary
Lodge Secretary v1.8.0 Architecture:
- Desktop app – runs locally on Mac/Windows – you control it – you can run it air-gapped if you choose.
- IndexedDB – local storage only, local backups -no cloud storage
- No backend server – all data stored locally
- No Operational Cloud dependencies – so no risk of hackers stealing your online data
- No Offline vulnerability – no risk of Cloudfare being down and no access to your data
- Secure Online Read Only (optional) – via Google Secure Servers
Attack Surface:
- ✅ Very low – It’s a desktop app with local storage
- ✅ No cloud services – No Firebase, No Firestore, No Operational Cloud Functions
- ✅ No authentication – No user accounts or tokens
- ✅ No network communication – Except for optional features
- ✅ Optional Local Secure Encryption – Store all your local data and backups encrypted if you choose
Minutes
The Minutes section automates meeting documentation from draft through approval. Generate professional minutes automatically populated with meeting details, attendance records, officer names, and ceremony information from your central data. Choose from traditional templates ensuring proper Masonic format and protocol. Add resolutions, votes, correspondence, and special business effortlessly. Track minute approval status and amendments systematically. Generate Grand Lodge return reports automatically from minute records. Search historical minutes by date, topic, or keyword instantly. Export as professional PDFs for distribution or archival. No more hours retyping attendance lists or formatting minutes manually—Lodge Secretary creates polished, accurate meeting records automatically, transforming what once took hours into minutes while ensuring perfect formatting and completeness.
Activities
The Activities section automates event planning from announcement through attendance tracking. Schedule lodge social activities, coordinate RSVPs, manage attendee lists, and handle logistics systematically. Record event details, venues, costs, and special requirements. Generate professional event programs and attendee lists automatically. Send notifications and automated reminders to members. Track participation patterns identifying engaged versus inactive members. Monitor event budgets preventing overspending. Coordinate concurrent activities without confusion or overlooked details. Search historical events instantly. Eliminate scattered planning documents, lost guest lists, and manual RSVP tracking. Automated event management ensures successful social calendar execution, vibrant member engagement, and complete record-keeping while freeing organizers from administrative chaos, allowing focus on creating memorable fellowship experiences.
Lodge of Instruction
The Lodge of Instruction section automates ritual education and practice session management. Schedule LoI meetings, track member attendance, and record rehearsal participation systematically. Monitor which members practice specific roles, revealing ritual expertise distribution. Plan future ceremony assignments based on demonstrated proficiency and practice commitment. Generate rehearsal schedules, role assignments, and practice session programs automatically. Track member progression through ritual proficiency levels. Record educational lectures, teaching presentations, and instruction sessions. Create participation statistics and attendance reports. Search complete practice history instantly. Eliminate manual attendance tracking, forgotten practice schedules, and unclear proficiency records. Automated LoI management ensures consistent ritual excellence, informed ceremony assignments, and comprehensive member development tracking while simplifying rehearsal coordination and maintaining complete educational records.
Charities
Charities systematizes charitable giving and Masonic relief administration through comprehensive automation. Record donations to Masonic charities, community organizations, and individual relief grants. Track donor recognition requirements, generate tax receipts, and monitor charitable commitments automatically. Manage charity budgets preventing unauthorized spending. Process relief applications with proper documentation and approval workflows. Generate professional acknowledgment letters and donation receipts. Monitor giving patterns across multiple charities. Create detailed charity reports for Grand Lodge requirements or internal review. Search complete giving history by recipient, amount, date, or purpose. Transform scattered charity records and manual documentation into organized, auditable charitable stewardship. Ensure proper recognition, maintain budget discipline, and demonstrate transparent charitable administration while honoring lodge traditions of supporting worthy causes.
🔍 General Security for Lodge Secretary
Lodge Secretary v1.8.0 Architecture:
- Desktop app – runs locally on Mac/Windows – you control it – you can run it air-gapped if you choose.
- IndexedDB – local storage only, local backups -no cloud storage
- No backend server – all data stored locally
- No Operational Cloud dependencies – so no risk of hackers stealing your online data
- No Offline vulnerability – no risk of Cloudfare being down and no access to your data
- Secure Online Read Only (optional) – via Google Secure Servers
Attack Surface:
- ✅ Very low – It’s a desktop app with local storage
- ✅ No cloud services – No Firebase, No Firestore, No Operational Cloud Functions
- ✅ No authentication – No user accounts or tokens
- ✅ No network communication – Except for optional features
- ✅ Optional Local Secure Encryption – Store all your local data and backups encrypted if you choose
Transform Your Lodge Administration with Modern Digital Excellence
Lodge Secretary is the complete solution for Masonic lodge management, bringing centuries of tradition into the digital age with elegance and efficiency. Designed exclusively for lodge secretaries and administrators, this powerful desktop application eliminates paperwork, prevents data loss, and streamlines every aspect of lodge operations from a single, intuitive interface.
Effortless Member Management
Maintain comprehensive records for all members including initiation dates, ranks, offices held, Grand Lodge appointments, and contact information—all searchable and instantly accessible at your fingertips.
Simplified Attendance & Ceremonie
Track attendance, apologies, and visitors for every meeting type with just a few clicks, while recording ceremony details and degree progressions to maintain accurate historical records for your lodge.
Professional Dining Coordination
Manage dining events with sophisticated tools for meal selections, dietary requirements, seating arrangements, and automatic financial reporting—making festive boards seamless and stress-free.
Secure Document Management
Store, organize, and access all your important lodge documents including Constitution files, meeting minutes, summons, and Lodge of Instruction records in one secure, searchable location.
Bulletproof Data Protection
Your lodge data is automatically saved every second with advanced backup and restore capabilities, ensuring nothing is ever lost and making it simple to archive or transfer records.
Built for Mac, Built for Lodges
A native macOS application that works entirely offline—no internet required, no subscriptions, no cloud dependencies—keeping your lodge information private and always accessible.
Experience the peace of mind that comes from having every detail of your lodge perfectly organized, automatically preserved, and ready whenever you need it
General Security for Lodge Secretary
- Desktop app – runs locally on Mac/Windows – you control it – you can run it air-gapped if you choose.
- IndexedDB – local storage only, local backups -no cloud storage
- No backend server – all data stored locally
- No Operational Cloud dependencies – so no risk of hackers stealing your online data
- No Offline vulnerability – no risk of Cloudfare being down and no access to your data
- Secure Online Read Only (optional) – via Google Secure Servers
ATTACK SURFACE - ✅ Very low – It’s a desktop app with local storage
- ✅ No cloud services – No Firebase, No Firestore, No Operational Cloud Functions
- ✅ No authentication – No user accounts or tokens
- ✅ No network communication – Except for optional features
- ✅ Optional Local Secure Encryption – Store all your local data and backups encrypted if you choose
Why Choose Us
Passionate & Free
Written by Freemasons for Freemasons.
Lead Designer: Bro Nick Lockett of St John’s Wood Lodge l4806, a Lodge Secretary, Barrister, Solicitor and AI expert.
That’s why is constantly improving.
That’s why it makes sense.
That’s why it’s free – although we do ask you to consider a £10 per year standing order to our charity chest.
Professional
Fully compliant with UGLE regulations and Data Protection.
Our team consists of solicitors and programmers ensuring the highest level of professionalism.
TERMS OF USE
PRIVACY POLICY
Support
7 day per week support
Just e-mail us
